The back office for HVAC companies in Ontario
Your techs run the jobs. We run what piles up after five: furnace quotes nobody chased, plans about to lapse, the no-heat call that went to voicemail and the agency report nobody reads.
Book your free Leak ReportSee what we take off your plate
Free. Thirty minutes on a screen share. You keep the numbers either way.
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Every open estimate from the last 12 months gets followed up by phone, and by text where the anti-spam rules allow, until the homeowner says yes or no. Quotes stop dying in the CRM.
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Maintenance plans get renewed before they lapse, while the homeowner still thinks of you as their HVAC company.
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Every new lead gets a reply within 60 seconds once texting from your number is approved. A missed call at 9:40 pm gets a text back before they ring the next company.
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Your marketing agency sends a report. We hold it up against the jobs that actually booked and tell you what the money bought.
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One page every Monday morning: the whole business at a glance, and the three things that need you, not the office.
Illustration, not a customer photo.
What changes
The no-heat call at 9:40 pm. The furnace quote that went cold three weeks ago. The plan that expires Friday. Every one of them has an owner now, and it isn't you.
Inside your business
One operator inside your business, on your side of every conversation, working your hours.
We work inside your CRM. If you run on Jobber, ServiceTitan, Housecall Pro or a quote book, we set up a CRM in your company's name, bring in your open quotes and plans, and it stays yours. We don't run ads or take a cut of your ad spend. We manage whoever does.
Canadian dollars. Month to month. No long contract.
1 to 4 techs
A shared operator four hours every business day: lead replies, quote follow-up, renewals, your agency check and the Monday brief.
CA$1,500per month
Book your free Leak Report5 to 12 techs
Your own operator, eight hours a day in your office hours. Adds Enbridge rebate forms, invoice reminders, a 7 am summary text and unlimited automations.
CA$2,500per month
Book your free Leak Report13+ techs
Two operator seats, an assistant your techs can text for prices and warranty lookups, and a quarterly business review.
CA$4,500per month
Book your free Leak ReportHow it starts
Thirty minutes on a screen share. We count three numbers with you: the dollars sitting in open quotes, the plans due or lapsed, and how long a new lead waits for a reply. You keep the numbers whether or not you work with us.
Book your free Leak ReportSomething else? Ask it on the call, or write to hello@helviongroup.com.
It takes the follow-up that falls between your techs and your phone. We reply to new leads, chase open estimates, renew maintenance plans, check your agency's numbers and send you a Monday brief. We work inside your CRM, as your office. No CRM yet? We set one up in your company's name, and it stays yours.
Yes. We work remotely, so HVAC companies anywhere in Ontario can use Helvion, from the GTA to Ottawa, Hamilton, London and beyond.
No. We don't run ads or take a cut of your ad spend. If you already pay an agency, we check what it reports against the jobs that booked, and we manage the relationship for you.
CA$1,500 a month for 1 to 4 techs, CA$2,500 for 5 to 12 and CA$4,500 for 13 or more. Month to month, no long contract.
Helvion's founder runs your Leak Report and your kickoff. After that you get one named operator who works during your business hours, texts and calls as your office, and answers to the founder.
Within the first week: a kickoff call, then we bring in your open quotes and plans and the calls start. Texting from your own number starts once the phone carriers approve it, which usually takes one to three weeks.
We work inside Canada's anti-spam rules. We only text people who bought from you or asked you for a quote recently, every text names your company and lets them opt out, and anyone who says stop is never texted again.
It stays yours. You own your site, CRM, data and logins, and you can cancel any month.
The office keeps running after you leave the job. Start by seeing what it costs you now.