J-05 For HVAC companies in Ontario
A virtual office manager for your HVAC company
You did not start an HVAC company to chase paperwork at the kitchen table at 9 pm.
Illustration, not a customer photo.
Why it slips
Small HVAC companies run on the owner. The owner sells, dispatches, fixes and follows up, and the follow-up is what slips. Hiring a full-time office manager is a big step for a crew of four.
- Two quotes need a call from you, not the office.
- Furnace plan renewals go out this week. Nothing for you to do.
- One agency lead has no booked job. We asked them why.
What we do
- A named operator works your hours, texts as your office and chases what nobody owns.
- Automations get built for you, one at a time (unlimited on Back Office and Command Center).
- Every Monday you get one page: the whole business at a glance and three things worth your time.
- Month to month. You own your site, CRM, data and logins, whether you stay or go.
The office keeps running after you leave the job site, and the back office stops bleeding into your evenings.
Virtual office manager
Questions owners ask
Something else? Ask it on the call, or write to hello@helviongroup.com.
How is this different from hiring a VA?
A VA does tasks you assign. Your operator owns the follow-up, works inside your systems and reports to you every Monday.
What does it cost?
CA$1,500 a month for 1 to 4 techs, CA$2,500 for 5 to 12 and CA$4,500 for 13 or more. Month to month.
Home for dinner.
The office keeps running after you leave the job. Start by seeing what it costs you now.